All members of the iPRES community are required to follow the spirit as well as the letter of this Code of Conduct and respect fellow participants to ensure a safe, welcoming, inclusive, and productive learning experience for everyone participating, whether in-person or virtually.
This Code of Conduct applies to all meetings, events, working groups, social events, online communication channels including social media, and other activities organized by or affiliated with iPRES in person, online or in a hybrid model. This Code of Conduct also applies to all pre-conference activities, committee meetings, review panels, and planning sessions.
iPRES seeks to provide an inclusive, collaborative, caring, and respectful community environment for everyone. iPRES asks all those who are participating in any iPRES event or within the iPRES community to be constructive, accepting, and sensitive to the needs and feelings of others. We are a diverse community from a wide range of social, cultural, and professional backgrounds that is committed to inclusivity, accessibility, free expression of ideas, and creating an experience in which participants feel welcome to learn and exchange ideas in an environment of mutual respect. There is no place in iPRES for overt or indirect harassment, disrespect or intimidation of any kind, but especially that based on race, gender identity or expression, sexual orientation, religion, ethnicity, language, national origin, physical or cognitive ability, age, appearance, level of knowledge, and/or other group status.
Harassment includes a wide range of behaviours, online as well as in person, that intimidates or threatens another person or group of persons or impinges on their ability to participate comfortably, fully, and productively in the experience.
Examples of harassment and unwelcome behaviour include but are not limited to:
The iPRES community is dedicated to providing an enjoyable and enriching environment for people with a wide range of knowledge and experience, so we ask that you bring a spirit of respect and friendly professional inquiry to all your interactions.
Examples of positive behaviour include but are not limited to:
The Code of Conduct applies to all iPRES sponsored activities including pre-conference activities, committee meetings, review panels, planning sessions, as well as all conference activities, workshops, tutorials, and affiliated events. The Code of Conduct further extends to conference delegates in their activities outside of official conference events – at their accommodations, in restaurants, or during travel to and from the conference.
The iPRES 2026 Local Organising Committee (LOC) will take care of Code of Conduct incident reporting. If someone makes you or anyone else participating in an iPRES sponsored activity feel unsafe or unwelcome, please report this using the iPRES 2026 contact email info@ipres2026.dk, and this will initiate action in response (see below How Organisers will Respond).
Details about reporting at the conference will come later.
When reporting a Code of Conduct violation to a Care Team member, the information below may be helpful to include but is not required:
If you are being harassed, notice that someone else is being harassed, or have any other concerns during any event or activity associated with iPRES 2026 please notify LOC member or email info@ipres2026.dk as soon as possible. All iPRES community members can help prevent or stop harassment. If you feel safe and empowered to intervene as an active bystander, please do so. Some tactics include calling out negative behaviour in the moment and distracting or redirecting the situation.
Once notified of an incident or issue, LOC will initiate action in response. All incidents will be handled on a case-by-case basis, using a thoughtful approach while keeping the iPRES Steering Committee apprised. Participants who are asked by anyone to stop any harassing or disrespectful behaviour are expected to comply immediately. Sanctions may include, but are not limited to, warning the offender, withdrawing the offender’s position on the programme, requiring the offender to leave the session in which the harassment takes place, immediate expulsion from the event, and if needed, reporting the offender to legal authorities. Involving law enforcement is not a preferred approach but may be warranted in extreme cases and LOC considers the varied relationships that different communities have with law enforcement before involving them in a situation. Issues requiring discussion with the complainant before agreeing to a response should be dealt with sensitively in a private space and the complainant made aware of how LOC wishes to respond.
LOC will log incident details in confidential records and only shared with those who ‘need to know’. This record keeping must comply with all pertinent legal and ethical requirements regarding personal privacy in the applicable jurisdiction.
Support for victims of negative attention or harassment is always the first priority of iPRES 2026 organisers. All issues will be dealt with in an efficient, sympathetic, and confidential manner.
Retaliation in any form against anyone reporting an incident of harassment, independent of the outcome, will not be tolerated.
LOC can help any iPRES attendee to contact venue security, local law enforcement, and/or local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your safety.
LOC will communicate with the iPRES Steering Committee at the end of iPRES 2026 any Code of Conduct violations or issues. Every attempt will be made to anonymise incidents unless they are of a criminal nature, or result in participants being banned from the event or future events.
Prior to the start of iPRES 2026, more contact information will be provided.